PROGRAM REVIEW GLOSSARY
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STUDENT COUNTS, PERSONNEL, EXPENDITURES, and PRODUCTIVITY
STUDENT COUNTS. The first data table for instructional departments contains three “counts” for students: FTES, enrollment and headcount.
FTES (Full Time Equivalent Students). One full time equivalent student is based on 525 hours. The number 525 is derived from a full time load of 15 hours per week multiplied by 35 weeks (two semesters at 17.5 weeks each).
Enrollment. Also known as “seat count,”
this figure represents the number of course enrollments generated by students
enrolled in one or more courses. The figure excludes enrollments in
credit courses which students dropped prior to Census, but it includes all
Example: One student who is enrolled in five different classes counts as
Example: One student who is enrolled in five different classes counts as five enrollments.
Headcount. Credit students who remained enrolled after Census or noncredit students who earned eight or more positive attendance hours.
PERSONNEL. For faculty there are three measures as well: instructional, non-instructional and chairperson FTEF. Other personnel is broken into classified staff and administrative FTEF. These figures do not include “as needed” employees.
FTEF (Full Time Equivalent Faculty). One FTEF
is based on a standard, full teaching load for two semesters (fall and
Technical Note: FTEF for the preceding summer is also included.
The summer FTEF is "annualized" by dividing by two.
Technical Note: FTEF for the preceding summer is also included. The summer FTEF is "annualized" by dividing by two.
FTEF Non-Instructional. This category includes ESRU items, but excludes non-departmental reassigned time related to activities such as AFT, Academic Senate, or DCC. Leaves are also excluded.
EXPENDITURE FIGURES. Expenditures are broken into the source of the funds: unrestricted, restricted and other.
Unrestricted. Money from the General Fund spent for ordinary operations of the district.
Restricted. Money which must be spent for a specific purpose either by law or by local board action.
Other. Money which is neither unrestricted nor restricted.
Categories 1000 to 7000:
1000 - Certificated Salaries
2000 - Classified Salaries
3000 - Employee benefits
4000 - Materials and supplies
5000 - Other operating expenses
6000 - Capital outlay
7000 - Other outgo
PRODUCTIVITY FIGURES. The measures of productivity are FTES/FTEF and revenue generation. The FTES/FTEF reflect the number of full time students taught by a full time faculty person. Revenue generation is the FTES multiplied the state reimbursement rate.
FTES/FTEF. Number of students per instructional hour, calculated by dividing Full Time Equivalent Students (FTES) by Full Time Equivalent Instructional Faculty (FTEF instructional).
Revenue. Income generated by FTES based upon a dollar amount which the district receives for each FTES. Reimbursement rates are as follows:
INSERT DEFINITION FOR Revenue 8000 HERE.
Appointments/non-instructional FTEF. Reported for Counseling Departments, the number of all appointments divided by the non-instructional FTEF is used for productivity.
Development or College Preparation). To be eligible for enhanced funding, courses leading to a
noncredit certificate of completion or competency must be in the area of
Career Development or College Preparation and must be part of one of the
following: (1) a short term vocational program with high employment
potential; (2) a sequence of courses in (A) elementary or secondary basic
skills including sequences of courses leading to a high school diploma; (B)
workforce preparation in the basic skills of speaking, listening, reading, writing,
mathematics, decision-making, and problem-solving
STUDENT DEMOGRAPHICS DEFINITIONS
Age, Gender, and Ethnicity are reported. Note that the ethnic groups now include separate figures for South East Asians and Pacific Islanders.
BOGG. The Board of Governors Grant fee waiver is a proxy for economic disadvantage since only students who demonstrate a low income level qualify for the waiver.
Placement. Reported for Counseling Departments
Collegiate - Students have two collegiate level placements in mathematics and English.
Lower - Lower pre-collegiate. Students have at least one basic skills placement.
NA - There is no record of the student taking a placement test or receiving a placement override or waiver from the office of Matriculation.
Upper - Upper pre-collegiate. All other placements.
Terms at CCSF. Reported for Counseling Departments
The rounded number of prior terms students have been at CCSF. If students have no prior terms, but are enrolled in CCSF classes, they are new. Prospective students are in SARSGRID appointment database but have no CCSF identification number.
STUDENT SUCCESS DEFINITIONS
Grade Point Average. For an individual student, calculated by multiplying course grade (A=4, B=3, C=2, D=1, F=0) by number of units for each course, summing all courses, then dividing the total grade points by the total number of units enrolled. For a group of students, the average (mean) GPA.
Percent Units Passed. For an individual student, the number of A - C, CR and P units earned, divided by all letter grade units except RD. For a group of students, the average proportion (mean percent) of units passed.
Attendance hours. For positive attendance classes, mostly in noncredit, the average number of hours attended within an academic year.
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