PROGRAM REVIEW GLOSSARY

(last updated on 11-01-10)

 

 

  

STUDENT COUNTS, PERSONNEL, EXPENDITURES, and PRODUCTIVITY

 

STUDENT COUNTS.  The first data table for instructional departments contains three “counts” for students: FTES, enrollment and headcount.

 

FTES (Full Time Equivalent Students).  One full time equivalent student is based on 525 hours.  The number 525 is derived from a full time load of 15 hours per week multiplied by 35 weeks (two semesters at 17.5 weeks each).

 

Enrollment.  Also known as “seat count,” this figure represents the number of course enrollments generated by students enrolled in one or more courses.  The figure excludes enrollments in credit courses which students dropped prior to Census, but it includes all noncredit enrollments.  Example: One student who is enrolled in five different classes counts as five enrollments.

 

Headcount.  Credit students who remained enrolled after Census or noncredit students who earned eight or more positive attendance hours.

 

 

PERSONNEL.  For faculty there are three measures as well: instructional, non-instructional and chairperson FTEF.  Other personnel is broken into classified staff and administrative FTEF.  These figures do not include “as needed” employees.

 

FTEF (Full Time Equivalent Faculty).  One FTEF is based on a standard, full teaching load for two semesters (fall and spring).  Technical Note: FTEF for the preceding summer is also included.  The summer FTEF is "annualized" by dividing by two. 

 

FTEF Non-Instructional.  This category includes ESRU items, but excludes non-departmental reassigned time related to activities such as AFT, Academic Senate, or DCC.  Leaves are also excluded.

  

 

EXPENDITURE FIGURES.  Expenditures are broken into the source of the funds: unrestricted, restricted and other. 

 

Unrestricted.  Money from the General Fund spent for ordinary operations of the district.

Restricted.  Money which must be spent for a specific purpose either by law or by local board action.

Other.  Money which is neither unrestricted nor restricted.

 

Categories 1000 to 7000:

      1000 - Certificated Salaries

      2000 - Classified Salaries

      3000 - Employee benefits

      4000 - Materials and supplies

      5000 - Other operating expenses

      6000 - Capital outlay

      7000 - Other outgo

 

 

 

PRODUCTIVITY FIGURES.  The measures of productivity are FTES/FTEF and revenue generation. The FTES/FTEF reflect the number of full time students taught by a full time faculty person.  Revenue generation is the FTES multiplied the state reimbursement rate. 

 

FTES/FTEF.  Number of students per instructional hour, calculated by dividing Full Time Equivalent Students (FTES) by Full Time Equivalent Instructional Faculty (FTEF instructional).

 

Revenue.  Income generated by FTES based upon a dollar amount which the district receives for each FTES.  Reimbursement rates are as follows:

 

  Credit Noncredit Regular Noncredit CDCP
2005-06 3936.75 2332.46 2908.95
2006-07 4184.47 2479.23 3092.00
2007-08 4423.38 2626.00 3092.00
2008-09 4632.57 2744.96 3232.07
2009-10 4639.94 2744.96 3232.07

 

INSERT DEFINITION FOR Revenue 8000 HERE.

 

Appointments/non-instructional FTEF.  Reported for Counseling Departments, the number of all appointments divided by the non-instructional FTEF is used for productivity.

 

CDCP (Career Development or College Preparation).  To be eligible for enhanced funding, courses leading to a noncredit certificate of completion or competency must be in the area of Career Development or College Preparation and must be part of one of the following: (1) a short term vocational program with high employment potential; (2) a sequence of courses in (A) elementary or secondary basic skills including sequences of courses leading to a high school diploma; (B) workforce preparation in the basic skills of speaking, listening, reading, writing, mathematics, decision-making, and problem-solving skills that are necessary to participate in job-specific technical training; or (C) English as a Second Language (ESL) or Vocational English as a Second Language (VESL).

 

STUDENT DEMOGRAPHICS DEFINITIONS

 

Age, Gender, and Ethnicity are reported.  Note that the ethnic groups now include separate figures for South East Asians and Pacific Islanders. 

  

BOGG.  The Board of Governors Grant fee waiver is a proxy for economic disadvantage since only students who demonstrate a low income level qualify for the waiver.

 

Placement.  Reported for Counseling Departments

    Collegiate - Students have two collegiate level placements in mathematics and English.

    Lower - Lower pre-collegiate.  Students have at least one basic skills placement.

    NA - There is no record of the student taking a placement test or receiving a placement override or waiver from the office of Matriculation. 

    Upper - Upper pre-collegiate.  All other placements. 

 

Terms at CCSF.  Reported for Counseling Departments

The rounded number of prior terms students have been at CCSF.  If students have no prior terms, but are enrolled in CCSF classes, they are new.  Prospective students are in SARSGRID appointment database but have no CCSF identification number. 

 

STUDENT SUCCESS DEFINITIONS

 

Grade Point Average.  For an individual student, calculated by multiplying course grade (A=4, B=3, C=2, D=1, F=0) by number of units for each course, summing all courses, then dividing the total grade points by the total number of units enrolled.  For a group of students, the average (mean) GPA.

 

Percent Units Passed.  For an individual student, the number of A - C, CR and P units earned, divided by all letter grade units except RD.  For a group of students, the average proportion (mean percent) of units passed.

 

Attendance hours.  For positive attendance classes, mostly in noncredit, the average number of hours attended within an academic year. 

 

 

 

 

If you have questions about these definitions, please email research@ccsf.edu

 

The most up-to-date version of this glossary is available online at

http://Advancement.ccsf.edu/temp/PRGlossary.htm